HIRRA May Meeting Agenda and Policy Changes
The next general HIRRA meeting will be held on Wednesday, May 11, 2022 at 7:30pm by Zoom
- Minutes of the April 13, 2022 Zoom AGM
- Executive report
- Community Announcements
- Comox Valley Regional District (CVRD) Director updates
- Islands Trustee updates
- Pre-summer Community Conversation with input from Messaging Working Group and RCMP
- MOTIONS: to approve HIRRA Policy document revisions
NOTE: Policy revisions are primarily minor adjustments to more accurately reflect current practice.
SUMMARY of changes:
Committee Terms of Reference: Changing reporting requirements to reflect Regional Parks Committee change from tax-funded management committee to non-tax-funded advisory committee and Emergency Preparedness change from non-tax funded to tax-funded.
Employment Policy: Changing number of people required for employee performance evaluations meeting to just the person they report to.
Conflict Resolution Policy: Adding direction for unionized employees to use the grievance procedure for any issues related to the Collective Agreement.
- View specific wording changes to documents here:
Committee Terms of Reference,
Conflict Resolution Policy
HIRRA Annual General Meeting and Elections
The HIRRA AGM was held Wednesday, April 13 at 7:30pm by Zoom.
Thank you to all HIRRA Committee volunteers (retiring, continuing and stepping up). There are still vacancies for the six positions: Recycling Waste Management member, Emergency Preparedness members, Fall Fair member, Boat Ramp member and appointee to the HICEEC Board. If you are interested in volunteering for one of these positions, please contact the Executive Administrator for more information.
More than 60 dedicated volunteers, members of our community, work behind the scenes of HIRRA.
In partnership with the Comox Valley Regional District (CVRD), volunteers on HIRRA Committees manage and oversee these tax-funded services:
~ Fire Protection via Hornby Island Fire Rescue
~ Recycling and Waste Management including the Free Store
~ Community Hall maintenance
~ Comfort Stations at various locations around the island
~ Invasive Weed Control
~ Emergency Preparedness planning and education
~ Community Recreation programs offered year round
~ Boat Ramp Advisory to CVRD
HIRRA Committees also manage and oversee these services without tax funding:
~ Regional Parks and Trails Advisory to CVRD (including: Mount Geoffrey Regional Nature Park and adjoining Crown Land trails, Sandpiper Beach, Grassy Point, Hidden Beach, Clamshell Place, Periwinkle Place, St. John’s Point Road and Tralee Point, and the Hornby Roadside Trails)
~ Fall Fair organization
~ Cemetery maintenance and management
In addition, HIRRA is responsible for the public well on Sollans Road and the Crown Land lease that provides space for the Clinic; Hornby/Denman Community Health Care Society buildings; Farmers’ Market in the Copse, and Hornby Island Arts Council’s new Arts Centre site.
The Doris Savoie Centre building that houses First Credit Union and the HIRRA administration office, and the RCMP office are both located on land owned by HIRRA.
HIRRA is truly at the heart of the island and the hard-working volunteers keep everything running smoothly for the benefit of the whole community. Please know how much we appreciate all that you give!
Opportunities to Give Public Feedback
BC Parks is soliciting public feedback on directions for their newly acquired parcels of land to expand the Big Tribune Bay Provincial Park. The online survey on their website: http://helpshapebc.gov.bc.ca/tribune is open until May 8, 2022. Paper copies are also available at the Co-op. View PDF of poster here: BCParks-Hornby-Poster
Food Security Working Group updates
The Food Security Working Group has been meeting to brainstorm how best to support enhanced food security on Hornby. View the full Report on Hornby Food Security here:Hornby Food Security Report 01 18 2022
HIRRA Insurance Situation
HIRRA’s existing insurance coverage was abruptly cancelled by Northbridge Insurance effective Feb. 28, 2022.
As of Friday, Feb. 25, 2022, HIRRA secured property and general liability insurance for most operations, including the Recycling Depot.
Unfortunately, Parks and Trails liability was specifically excluded and HIRRA is now unable to fulfill the Comox Valley Regional District (CVRD) service contract requirements for managing the Regional Parks and Trails. Therefore, as of Feb. 28, 2022 the CVRD has taken over management of Hornby’s Regional Parks and Trails directly. Parks users may notice some small changes to signage, but should not experience a change in their day-to-day activities.
HIRRA appreciates the support of Hornby residents, Committee members and staff, and the CVRD through this stressful and uncertain time.
Community Accomplishments 2021
As this challenging year draws to a close, we wanted to share with you the accomplishments of these past few months following the intensity of last summer. We believe that we are turning a corner together and hope that you can see this as well.
- We now have a housing network in which most if not all of the community organizations with interests in parts of our housing crisis are sitting together and sharing their progress. HICEEC has submitted the paperwork for the “pillow tax,” the possibility of a “hamlet” is being explored, and Joe King is looking into the possibility of providing a limited number of summer campsites for seasonal workers.
- Our emerging food security working group under Nym’s leadership has shared the results of a research project and is now moving toward implementation strategies.
- Mary MacKenzie has pulled together a working group on education and signage to help people learn how to behave while on Hornby and to understand and respect the island’s limited capacity.
- A new loan fund is coming into being to help people make the transitions needed to adapt to and mitigate the effects of climate change.
- New efforts originating in the Health Society promise an effort to create a profile of our community, bringing together fragments that already exist along with an expansion of the contents of this profile. And, as indicated in The First Edition, there is a plan they are soon to share with all of us which will help preserve our way of caring for each other.
- Water Stewardship (a Project of Heron Rocks Friendship Centre Society) is working on water conditions signage and, with the Trust helping to find out what the carrying capacity of our island is which will likely confirm what we know intuitively; namely, that we are at or nearly at capacity now.
- We revived a practice from some years ago to recognize one person at each meeting for their contributions to the community. We have been blessed by the eloquent and heartfelt way in which community members have expressed their gratitude to those we have singled out.
And, in addition to the above (and whatever we’ve forgotten to include), we kept up with our internal business. We’re making repairs to the Savoie Centre, working with the CVRD on our next contract, and responding to concerns raised by individuals.
Again to paraphrase Alex’s editorial in The First Edition, even if we haven’t been at our best all the time, we still did well most of the time. So let’s take this holiday season as a time to celebrate our accomplishments, applaud our ability to manage our stress most of the time, appreciate our Hornby family, recognize the value of compassion, and enter 2022 with hope.
With best wishes, HIRRA Executive: Daniel Siegel, Jeremy Payne, Kent Lukinuk, Lynn Nunley and Administration Staff.
Community Conversation: Housing, Water and Visitor Issues
Aside from a few standard agenda items The Nov. HIRRA Zoom meeting focused on a broad Community Conversation with input from: Hornby Housing Network (see background documents posted on HICEEC.org), Water Stewardship Project (hornbywater.org), Comox Valley Regional District Director, and Hornby Is. Community Economic Enhancement Corp.
Although we didn’t require the increased Zoom meeting size, there was an impressive turnout of 82 participants. The discussion covered familiar overlapping issues of community concern: water shortages, lack of affordable housing, impacts of Short Term Vacation Rentals (STVRs), roadside camping, light pollution and messaging to visitors.
Several interesting suggestions were raised around water catchment, signage at Buckley Bay and developing messaging to visitors. There was also a lot of appreciation for everyone quietly working on solutions to Hornby’s community challenges. Contact HIRRA with your concerns and ideas for addressing island-wide issues.
Budgets approved at October 13 HIRRA Meeting
Thank you to all the HIRRA members, staff and Committee members who attended the Oct. 13 HIRRA meeting to review and approve the 2022 budgets and five-year financial plans. All the HIRRA tax-funded Committees 2022 draft budgets and five-year financial plans were approved and will now be sent to the CVRD staff for their review and presentation to the CVRD Board.
Click to view PDFs:
HIFR Fire Protection,
Invasive Weed Control,
Regional Parks and Trails,
HIRRA’s Property Management budget was also approved.
Covid Community Conversation Report April 2021
The Covid Community Conversation report is available here: Hornby Is COVID Community Conversation Report, April 2021. The facilitators took all the notes and feedback from the April 11, 2021 community conversation by Zoom and created this final report with accompanying whimsical artwork by Rae Mate.
Thank you to HIRRA, HICEEC, HDCHCS, HIES and Hornby Co-op for financial support and to Resilience Initiative and Heron Rocks Friendship Centre Society for planning input.
Next HIRRA Meeting:
May 11, 2022 7:30pm by Zoom
Contact Administrator to register for the meeting.
Regular meetings are on the second Wednesday of each month except August and January.
We value our unique opportunity to self govern and respectfully acknowledges that we are meeting on the unceded traditional territory of the K’òmoks First Nation.
Ferry Location Tracker
Follow this link to view the real-time location of the Hornby and Denman Island ferries: Hornby/Denman Ferry Location
Water Sample Results
Well water sample results for Hornby Island can be viewed via searching the Island Health drinking water web-site.
Beach water sample results can be viewed in the “North Island Beach Sampling Results” PDF on the Island Health recreational water web-site.
The Hornby Island Residents’ & Ratepayers’ Association (HIRRA) is a non-profit society registered in the province of B.C. since 1973. Through this association we have an opportunity to be self-governing. HIRRA administers our tax dollars, and as its name implies, membership is open to residents and property owners of the island.
See the About page for complete information.
HIAC Approval for new Arts Centre 2018
The Hornby Island Arts Council (HIAC) received approval for their motion at the October 10, 2018 HIRRA meeting seeking approval to build the HIAC Art Centre on HIRRA’s Crown Land lease in the vicinity of the current Teen Trailer adjacent to the existing Gallery in the Woods.
HIAC is now seeking additional infrastructure funding and working with the design team to finalize the Arts Center plan. Current news and a design survey are available on the HIAC web-site.
To contact HIAC, e-mail: email@example.com or call (250) 335-2070
New Cemetery Land Needed 2017
In the spring of 2017 an ad hoc Committee was formed, charged with finding suitable land for a new Cemetery. The existing Cemetery can still accommodate cremated remains but has little room left for full body burials, so there is an urgent need for more suitable land. Contact the Administrator or Cemetery Committee members for more information.
Rat Control 2013
From the November 13, 2013 regular meeting:
Rats and Us: Daniel Siegel created a worksheet on rat management and circulated to all at the November 2013 meeting. There are copies at the Co-op. Doug Shaw addressed the assembly on rat control methods. The Co-op is not licensed to sell rat poisons that are toxic to other animals. Several solutions were advanced. The question was asked can we give out traps? Toxic poisons are the last resort.