HIRRA’s Guide to Meeting Etiquette
Minutes of HIRRA Committee meetings are available for viewing by HIRRA members by contacting the Administrator at (250) 335-1842 or office@hirra.ca.
Minutes of HIRRA General Meeting
Wednesday, February 14, 2024 Hybrid by Zoom and at Room to Grow
Present: by Zoom: Ashley Stotts, President; Patrick Lui, First Vice President; Jeff Rabena, Second Vice President; Joanne Ovitsland, Financial Administrator, Angeleah Hoeppner, Financial Administration Assistant, 29 other HIRRA members, 1 guest (35 online)
In person: Reina LeBaron, Executive Administrator; 4 other HIRRA members and 1 guest
(41 total participants)
Regrets: Allie Quelch, Secretary;
Call to order: 7:35pm
Introductions: First Nations territory was acknowledged and appreciated, Executive and staff introduced.
- Agenda: Agenda was approved by general agreement.
- Minutes: 13, 2023 HIRRA meeting minutes were approved by general agreement with one typo correction.
- Community appreciation: Jeff Rabena appreciated plumber Rick Morritt, Hornby resident since 1967, for his many years of cheerful community service and support.
- Executive report: Ashley Stotts, President: Trail accident claim settled out of court. Fibre optics being installed. Vacancy for Treasurer as Angeleah stepped down to become Financial Administration Assistant. Water Stewardship now a HIRRA Committee. New signs and trail upgrades in Mt. Geoffrey Regional Park.
- Community Announcements:
- Dates for: HIRRA Anniversary event at Hall. Karaoke night. HIAC Trail plan walk
- Connected Coast: subsea cable notification for boaters
- BC Parks sub-committee updates: BC Parks Advisory sub-committee requesting BC Parks reconsider plans for major development in Big Tribune in light of Outdoor Education Centre changes.
- Community Hall Committee updates: Margaret Birch, Committee member: Heritage Register project statements of significance completed for three public buildings. Register on Local Trust Committee 2024 work plan. Living roof replacement not yet complete. Call for Committee volunteers.
- Recycling Waste Management report: Stani Veselinovic, Depot Manager. Garbage price increase to match CVRD. New covered area being built for e-waste. Highlights of 2023: covered breezeway, tobacco butts recycling, cooking oil recycling. Comparative statistics of waste shipped. Suggestion to publicize cooking oil recycling more. We-store construction waiting for CVRD budget approval and purchase of posts. Free Store shorter hours are working really well for volunteers. Need more volunteers to be open more hours.
- Composting Toilet Residuals Pilot Project: Jan Kennedy, Recycling Committee Chair. Recycling Depot delivered finished composting toilet residuals to Comox Valley Sewerage facility. Letter of understanding is the next step in a pilot project to assess demand on Hornby. Once the letter of understanding is signed, the next step would be to solicit a contractor to deliver the residuals. Residuals must be fully composted before shipping. How costs will be covered has yet to be decided, but no tax funding at this time. Recycling Committee is willing to oversee the pilot project. Residuals cannot be processed on Hornby at this time because there is no facility to do so.
M/S/C Jan Kennedy/Ed Hoeppner “That HIRRA proceed with the Composting Toilet Residuals pilot project under the Recycling Waste Management Committee and sign the letter of understanding between with Comox Valley Regional District as presented.” - Appreciation: Ashley appreciated HIRRA staff, volunteers, Committee members and all the HIRRA members who attend meetings. Reminder that there are vacancies for positions on Executive and Committees.
Adjourned: 8:47pm
NOTE:
Minutes of HIRRA meetings are posted after approval by the HIRRA assembly (usually at the following month’s meeting). Generally there are no HIRRA meetings in January or August.